1) Name & Address
The organization shall be known as the Sutton on Sea Fossils
Its Headquarters shall be the Bacchus Hotel, High Street, Sutton on Sea, Mablethorpe, Lincolnshire.
2) Objectives
a. To provide a service to the community by raising money for good causes and charities.
3) Membership
a. Membership is open to all over the thirty five years of age.
b.There is no restriction on where a person resides.
4) Voting
a. All members will have one vote at a properly convened meeting.
b. The chairman shall also have the casting vote in the event of a tied vote.
5) Subscription
a. All members shall pay an annual subscription starting on the 1st March of each year.
b.The subscription rate shall be decided upon at the Annual General Meeting.
c. Members will be reminded one month prior to subscription renewal date.
d. Membership shall cease should a member's subscription be overdue by more than one calendar
month.
6) Officers and Committee
a. Simple majority at the Annual General Meeting shall elect a President and a Management
Committee, consisting of five members and four officers.
b. Officers shall comprise of a Chairman, Vice-Chairman, Secretary, and a Treasurer.
c. Officers shall be available for re-election each year, unless they resign their post.
d. The President, Officers and Committee members will serve a maximum term of two years, unless
they resign their post. They shall be eligible for re-election after two years if it becomes apparent at the
A.G.M. that no other member wishes to fill the position they hold.
e A Committee member may have his membership withdrawn by a simple majority of the members
present.
f. The Vice-Chairman will act as deputy for the Chairman as necessary.
g. The Secretary will be responsible for maintaining a register of members, informing members of the
meetings, recording the minutes of the meeting, and presenting copies of said minutes, to
committee members and members.
h. The Treasurer will account for all monies received and paid by the club, and inform the Committee
of balances.
i. An Officer of the Club shall be disqualified from being an Officer if he or she: Becomes incapable by
reason of mental disorder, illness or injury of managing and administering his or her own affairs.
Is absent without reasonable excuse from three or more consecutive meetings of the committee.
7) Meetings
a. The Committee will decide upon the frequency of the meetings.
b. The A.G.M. will be held in April of each year.
c. Three weeks written notice of the A.G.M. and its agenda shall be given to all members.
d. Accounts shall be audited each year and the balance sheet will be provided at the A.G.M.
The Committee shall agree the Auditor.
e. General meeting will be normally held on a day and date agreed by members.
f. The Committee shall be empowered to call an Extra-Ordinary Meeting at two weeks notice. An
Extra-Ordinary Meeting may also be called by no less than five of the membership at two weeks
notice.
g. The Constitution can be amended at the A.G.M., or at an Extra-Ordinary meeting attended by at
least half of the members.
h. It shall be in order for the Chairman, with the consent of the majority of the members present and
voting, to invite the attendance during the whole part of the meeting to an individual who, in his or
her opinion, can give useful information of advice.
8) Conduct & Dress Code
a. If in the opinion of the Committee, the conduct of a member is such as to cause injury to the Club's
reputation or is against the interests of the members as a whole, the Committee may formally warn
the member as regards his or her conduct, or expel or suspend him or her from the Club.
b.Members dress code will be smart at all times.
9) Bank Account
a. Club funds will be held in a bank account.
b.Three signatories will be required, regarding the said bank account. The President, the Chairman,
and Treasurer. Any two of these signatories will be required for the signing of cheques etc..
10) Winding Up
a. A resolution to dissolve the club can be proposed at the A.G.M. Or Extra-Ordinary Meeting.
It is the responsibility of the Chairman and the Committee, following a declaration of dissolution to
ensure that all the assets of the Sutton on Sea Fossils Club shall be used for the benefit of the community,
or to any charitable organization who would benefit from such a gift.
The organization shall be known as the Sutton on Sea Fossils
Its Headquarters shall be the Bacchus Hotel, High Street, Sutton on Sea, Mablethorpe, Lincolnshire.
2) Objectives
a. To provide a service to the community by raising money for good causes and charities.
3) Membership
a. Membership is open to all over the thirty five years of age.
b.There is no restriction on where a person resides.
4) Voting
a. All members will have one vote at a properly convened meeting.
b. The chairman shall also have the casting vote in the event of a tied vote.
5) Subscription
a. All members shall pay an annual subscription starting on the 1st March of each year.
b.The subscription rate shall be decided upon at the Annual General Meeting.
c. Members will be reminded one month prior to subscription renewal date.
d. Membership shall cease should a member's subscription be overdue by more than one calendar
month.
6) Officers and Committee
a. Simple majority at the Annual General Meeting shall elect a President and a Management
Committee, consisting of five members and four officers.
b. Officers shall comprise of a Chairman, Vice-Chairman, Secretary, and a Treasurer.
c. Officers shall be available for re-election each year, unless they resign their post.
d. The President, Officers and Committee members will serve a maximum term of two years, unless
they resign their post. They shall be eligible for re-election after two years if it becomes apparent at the
A.G.M. that no other member wishes to fill the position they hold.
e A Committee member may have his membership withdrawn by a simple majority of the members
present.
f. The Vice-Chairman will act as deputy for the Chairman as necessary.
g. The Secretary will be responsible for maintaining a register of members, informing members of the
meetings, recording the minutes of the meeting, and presenting copies of said minutes, to
committee members and members.
h. The Treasurer will account for all monies received and paid by the club, and inform the Committee
of balances.
i. An Officer of the Club shall be disqualified from being an Officer if he or she: Becomes incapable by
reason of mental disorder, illness or injury of managing and administering his or her own affairs.
Is absent without reasonable excuse from three or more consecutive meetings of the committee.
7) Meetings
a. The Committee will decide upon the frequency of the meetings.
b. The A.G.M. will be held in April of each year.
c. Three weeks written notice of the A.G.M. and its agenda shall be given to all members.
d. Accounts shall be audited each year and the balance sheet will be provided at the A.G.M.
The Committee shall agree the Auditor.
e. General meeting will be normally held on a day and date agreed by members.
f. The Committee shall be empowered to call an Extra-Ordinary Meeting at two weeks notice. An
Extra-Ordinary Meeting may also be called by no less than five of the membership at two weeks
notice.
g. The Constitution can be amended at the A.G.M., or at an Extra-Ordinary meeting attended by at
least half of the members.
h. It shall be in order for the Chairman, with the consent of the majority of the members present and
voting, to invite the attendance during the whole part of the meeting to an individual who, in his or
her opinion, can give useful information of advice.
8) Conduct & Dress Code
a. If in the opinion of the Committee, the conduct of a member is such as to cause injury to the Club's
reputation or is against the interests of the members as a whole, the Committee may formally warn
the member as regards his or her conduct, or expel or suspend him or her from the Club.
b.Members dress code will be smart at all times.
9) Bank Account
a. Club funds will be held in a bank account.
b.Three signatories will be required, regarding the said bank account. The President, the Chairman,
and Treasurer. Any two of these signatories will be required for the signing of cheques etc..
10) Winding Up
a. A resolution to dissolve the club can be proposed at the A.G.M. Or Extra-Ordinary Meeting.
It is the responsibility of the Chairman and the Committee, following a declaration of dissolution to
ensure that all the assets of the Sutton on Sea Fossils Club shall be used for the benefit of the community,
or to any charitable organization who would benefit from such a gift.
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